Adjusted & Flexible Work Arrangements

Quick Reference for Libraries & Press Staff

Full policy: employees.tamu.edu/employee-relations/fWA.html

This is a summary of the Libraries policy and is designed to help you know what’s required. It doesn’t replace the full policy; when in doubt, ask your supervisor or the Associate University Librarian (AUL).

Also see Which Flex Option Do I Need.

Key Terms

Term	In plain terms
Primary Duty Station	Your normal on-campus office, lab, or work site.
Defined Work Schedule	Your agreed daily hours — usually Mon–Fri, 8am–5pm, reviewed with your supervisor at least twice a year.
Alternate Work Location (AWL)	Working somewhere other than your primary duty station — either part-time (“partially remote”) or, rarely, full-time.
Fully Remote / Designated Location	Your job is 100% remote with no campus reporting. Rare — requires University Librarian & Provost approval.

Your 6 Options at a Glance

Option	Use it for	How long	Who approves	Paperwork
Adjusted Schedule	One-off change to your daily hours (e.g., shift 7–4 to 9–6 for the day)	Same day, within the pay period	Supervisor	Email agreement; you reply to confirm
Adjusted Work Location	One-off remote work for a personal reason (e.g., home for a repair appointment)	A few hours up to 1 day	Supervisor	Email agreement; you reply to confirm
Temporary Adjusted Work Location (TAWL)	Short-term remote work stint	More than 1 day, up to 4 weeks	Associate University Librarian	Email agreement, copy to Director
Temporary Remote Work	Working at another TAMU library/office for a special project	As directed by your administrator	Work administrator	Calendar entry: “Working Elsewhere”
Flexible Work Schedule	An ongoing, different daily/weekly schedule than the standard one	Ongoing; reviewed at least yearly	Manager (formal memo)	Signed memo + entered in Workday
Alternate Work Location (ongoing)	Regularly working remote up to 2 days/week	Ongoing; reviewed at least yearly	Manager (formal memo)	Signed memo + entered in Workday

Decision Tree

        flowchart TD
    A{"Are you in good standing?<br/>(no active discipline; last review<br/>&ge; Meets Expectations)"}
    A -->|Yes| B{"One-time/short-term, or an<br/>ongoing change to your pattern?"}
    A -->|No / not sure| Z["Rare exception only, for Adjusted Schedule or<br/>Adjusted Work Location, via AUL + University<br/>Librarian &mdash; talk to your supervisor"]

    B -->|One-time / short-term| C{"What needs to change?"}
    B -->|Ongoing, repeating| D{"What's changing about your<br/>regular pattern?"}

    C -->|Just my hours for the day| R1["Adjusted Schedule"]
    C -->|"Where I work &mdash; personal reason"| E{"How long will you be away from<br/>your primary duty station?"}
    C -->|"Where I work &mdash; project my<br/>supervisor directs"| R4["Temporary Remote Work"]

    E -->|A few hours, up to 1 day| R2["Adjusted Work Location"]
    E -->|More than 1 day, up to 4 weeks| R3["Temporary Adjusted<br/>Work Location (TAWL)"]

    D -->|"My hours/days<br/>(still on-site)"| R5["Flexible Work Schedule"]
    D -->|"Remote part of the<br/>week (&le;2 days)"| R6["Alternate Work Location<br/>(ongoing)"]
    D -->|Fully remote, all the time| R7["Fully Remote /<br/>Designated Location"]

    classDef question fill:#F2E8E8,stroke:#500000,color:#222222,stroke-width:1px;
    classDef result fill:#500000,stroke:#500000,color:#ffffff,stroke-width:1px;
    classDef rareNote fill:#F4ECD8,stroke:#8a7530,color:#4a3f14,stroke-width:1px,stroke-dasharray: 4 3;
    classDef rareResult fill:#7a1f1f,stroke:#500000,color:#ffffff,stroke-width:1px,stroke-dasharray: 4 3;

    class A,B,C,D,E question;
    class R1,R2,R3,R4,R5,R6 result;
    class Z rareNote;
    class R7 rareResult;
    

Ground Rules for All Options

• Must fit your job duties; some roles simply can’t flex, and that’s OK.

• You must be in good standing (not under discipline, and your last review was at least “Meets Expectations”). Rare exceptions for the two one-off options require AUL + University Librarian approval.

• Typically not allowed until probationary status ends.

• None of these replace using Leave; they’re for short, specific needs, not ongoing absences.

• Your supervisor can pause or end an arrangement anytime business needs require it.

While Working Flex or Remote, You’re Expected To…

• Reply within ~20 minutes to a direct message if you should be at your workstation (calendar open, no meeting, not at lunch).

• Start on an assigned task within ~45 minutes of being asked.

• Keep your calendar current and shared. Block time and note why if you’re unreachable during your schedule.

• Be as available as if you were in the office, and come in when a business need requires it.

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Questions or want to request one of these? Talk to your supervisor first. Full guidelines, memo templates, and Wellness Release Time details: livingwell.tamu.edu/wellness-release-time